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Privacy Policy


Octopus Events takes your privacy seriously. This privacy policy explains what personal data Octopus Events collects from you, why and how we use that data. We may update this policy from time to time and shall indicate on the web site when changes have been made.

The Information we collect

Octopus Events collects data to operate effectively and provide you with the best experience with our services.

We collect information about you when you enquire about our services, book an event with us or register with us. We also collect information when you voluntarily complete customer surveys and provide feedback. Website usage information is collected using cookies unless you configure your web browser not to accept them.

Why we collect it

Octopus Events uses the data we collect to operate our business and provide you with the event services we offer. We also may use the data to communicate with you, for example, informing you of details about your event.

We may send your relevant details to suppliers (venues, caterers, teambuilding companies, transportation organisations, hotels, airlines destination management companies and other third-party suppliers who are directly and necessarily involved in the delivery of the event). Your information will never be supplied to anyone outside Octopus Events without first obtaining your consent, unless we are obliged or permitted by law to disclose it.

Data Protection – How long we will hold your data for

If you are a client, or prospective client with an enquiry, we will hold your personal information on our systems for as long as you use our services and remove it in the event that the purpose has been met.

If you are a guest attending an event that is being delivered by Octopus Events, all data stored will be destroyed within 6 months of the delivery of the event.

Octopus Events is registered with the Information Commissioner’s Office in the UK as a “data controller” in accordance with the provisions of the Data Protection Act 1998. Further details of the registration are available at

Access to your information

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.


Keeping information about you secure is very important to us. However, no data transmission over the Internet can be guaranteed to be totally secure. As a result, whilst we strive to protect your personal information, we cannot ensure or warrant the security of any information which you send to us, and you do so at your own risk.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit or You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser.

Other Websites

Our website contains links to other websites. Please note this privacy policy only applies to this website. once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information,  which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 12 May 2018

How to contact us

If you have any questions or complaints relating to this Privacy Policy or how we use the personal information we have about you, please contact We will endeavour to respond to you promptly.

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